In the 21st century things have changed. Instead of having one computer, we now have many devices which we use to communicate. Laptops, smartphones and tablets have become the norm.
One problem many users face using an older system such as POP3 (post office protocol v3) is that when downloading an email to one device, it is no longer available on any other device.
I use Exchange Online to manage my emails. All my email is stored centrally “in the cloud” meaning I see the same view of emails regardless of which device I access my email from. If I read an email on one device, it syncs to my other devices and is marked as being read. When I read a message on my phone that I may want to respond to when I’m back in the office using a keyboard and bigger screen, I can flag the message for follow up. All this means I can work smarter.
Another advantage of Exchange Online is Calendars. My calendar syncs across my devices. I can also access my team’s calendars that have been shared with me so I can check their availability and schedule meetings.
Finally; any contacts I add to my outlook contact list are automatically synced between my devices. This means when I’m out and about visiting customers and prospects, their details are automatically synced to my smartphone so I have their details with me, meaning I can phone customers back when I have a few minutes between meetings making me more efficient.
Exchange Online is available from £2.60 per user per month and each mailbox comes with a massive 50GB of space, upgradable to unlimited storage. You can add new users whenever you want, meaning the system will grow with you.